Effective Date:5th August 2023

1. Introduction

This GDPR (General Data Protection Regulation) Policy outlines the measures and procedures implemented by Dental Recruitment Ireland (referred to as “the Agency”) to ensure compliance with the GDPR regulations in Ireland. This policy governs the collection, processing, storage, and sharing of personal data of individuals involved in the recruitment process for dental professionals.

2. Data Controller and Data Protection Officer (DPO)

The data controller responsible for the collection, processing, and storage of personal data is Ben Duffy, located at 5 Old Dublin Road, Stillorgan, Co. Dublin. The Data Protection Officer (DPO) appointed by the Agency can be reached at info@dentalrecruitmentireland.ie

3. Lawful Basis for Processing

The Agency processes personal data based on the following lawful bases:

– Consent: The data subject has given clear and explicit consent for processing their personal data for specified purposes.
– Contractual Necessity: Processing is necessary for the performance of a contract with the data subject or to take steps at the request of the data subject prior to entering into a contract.
– Legal Obligation: Processing is necessary to comply with legal obligations to which the Agency is subject.

4. Collection and Processing of Personal Data

The Agency collects and processes the following categories of personal data for the purpose of dental recruitment:

– Contact Information: Name, address, email, phone number.
– Professional Information: CVs, qualifications, work experience, references.
– Sensitive Data: Health information (only as relevant to dental profession recruitment), work permits, eligibility to work.

5. Data Retention

Personal data collected by the Agency will be retained for a period of [Specify Retention Period] after the completion of the recruitment process unless otherwise required by law or consented by the data subject.

6. Data Security

The Agency employs technical and organizational measures to ensure the security of personal data, including encryption, access controls, and regular security assessments. Data access is limited to authorized personnel with a legitimate need for accessing the data.

7. Data Sharing

Personal data may be shared with the following parties in accordance with GDPR requirements:

– Dental practices seeking recruitment.
– Third-party service providers assisting in the recruitment process (e.g., background check providers).
– Legal or regulatory authorities, as required by law.

8. Data Subject Rights

Data subjects have the following rights regarding their personal data:

– Right to Access: Data subjects can request access to their personal data held by the Agency.
– Right to Rectification: Data subjects can request the correction of inaccurate or incomplete data.
– Right to Erasure: Data subjects can request the deletion of their data under certain circumstances.
– Right to Restriction: Data subjects can request the restriction of processing under certain circumstances.
– Right to Data Portability: Data subjects can request their personal data in a structured, commonly used, and machine-readable format.
– Right to Object: Data subjects can object to the processing of their data for specific purposes.

9. Breach Notification

In the event of a data breach that poses a risk to the rights and freedoms of individuals, the Agency will notify the Irish Data Protection Commissioner and affected data subjects within 1 week of becoming aware of the breach.

10. Training and Awareness

The Agency ensures that its staff members are educated and trained on GDPR compliance and data protection principles.

11. Updates to the Policy

This GDPR Policy will be reviewed and updated as needed to ensure ongoing compliance with GDPR regulations and any changes in the business operations of the Agency.

By agreeing to work with Dental Recruitment Ireland individuals acknowledge that they have read and understood this GDPR Policy and consent to the collection and processing of their personal data as described herein.

For inquiries related to this policy or data protection practices, please contact the Data Protection Officer at info@dentalrecruitmentireland.ie